Volunteer Bond
Volunteer Bond Information 
Millwoods Hockey is a volunteer-based organization built on the energy and commitment of our hockey families. To ensure a successful season and shared responsibility, all families are required to participate in our program.
Each member is required to complete a minimum amount of volunteer time throughout the season. This helps ensure a fair distribution of responsibilities and supports the delivery of consistent, high-quality programming for all players.
While many families generously contribute their time, there are periods when additional support is needed. To help ensure volunteer requirements are met, a volunteer bond (deposit) program is in place to encourage participation.
Deposit Cheque and Opt-Out Process
Volunteer deposits are collected during registration. Please ensure:
- Cheques are non-dated
- Cheques are payable to MWHA
- Include your player's full name in the memo line
- $400.00 per player
- When registering online, you will receive an email with instructions on how and where to mail your volunteer cheque if you do not have one on file.
Deposit cheques are held by the Registrar and will be carried forward to future seasons unless:
- The volunteer commitment has not been met then the cheque will be cashed.
- The player is no longer with Millwoods Hockey - then the cheque will be shred.
- If a family declines the opportunity to volunteer, the deposit cheque will be cashed.
Opt Out:
- When registering, you will also be given the option of opting out of volunteering and paying the required volunteer opt-out fee as follows:
- $400.00 per player for U7-U13
- Families may opt out by paying a $400 fee per player (U7–U13) at the time of registration.
Program Requirement
For the 2026–2027 season, each family must complete: - Per PLAYER
- 1 Association Credit (supporting the larger hockey community)
- 1 Team Credit (supporting their child’s team directly)
Each credit equals a minimum of four (4) hours of volunteer service. Volunteer credits must be earned during the current season and do not carry over.
The volunteer bond commitment will be as follows:
| Age Category | Team Credit | Association Credit | Total # Credits Per Player Required |
|---|---|---|---|
| Timbits U7 Discovery (2022) | 1 | 1 | 2 |
| Timbits U7 Jr (2021) | 1 | 1 | 2 |
| Timbits U7 Sr (2020) | 1 | 1 | 2 |
| U9 (2018-19) | 1 | 1 | 2 |
| U11 (2016-17) | 1 | 1 | 2 |
| U13 (2014-15) | 1 | 1 | 2 |
Team Volunteer Credits
These roles directly support your child’s team.
Team volunteering credits can be earned in the following roles ONLY:
| Volunteer Role | Credit Value Per Team |
|---|---|
| Head Coach | 2 - Association Credit not required |
| Assistant Coach - minimum 8 games/practices | 2 - Association Credit not required |
| Team Manager - 1 per team | 2 - Association Credit not required |
| MHW - Button Seller ( min 3 hour shift) | 1 |
| Treasurer - Full season commitment | 1 |
| Parent Liason - Full season commitment | 1 |
| Jersey Parent - Entire Season ( Home ) or (Away) | 1 |
| Team Equipment - Help Set Up / Return Day | 1 |
| Timekeeper - 6 shifts | 1 |
| Scorekeeper - 6 shifts | 1 |
| Penalty Box - 6 shifts | 1 |
| U7 Timbit Jamboree (December / March) | 1 |
| Other opportunities as they become available. | 1 |
Association Credits
Association volunteering credits can be earned in the following roles ONLY:
| Volunteer Role | Credit Value |
|---|---|
| Board Member | 4 |
| Evaluation Check in - 6 shifts | 1 |
| **Oil Kings -50/50 Seller - game attended by Millwoods Hockey teams | 1 |
| **Chuck a Puck Seller - game attended by Millwoods Hockey teams | 1 |
| Welcome BBQ- 4 hour shift | 1 |
| Shinny Hockey - Check in table / bench on ice support | 1 |
| **Casino volunteer shift - Office support - if voucher is issued this the credit value is not completed | 1 |
| **MWH Spring Tourney - Timekeeping/ Scorekeeping | 1 |
| MWH Spring Tourney - 50/50 sellers, Time/Scorekeeping, Raffle Table, Rink Manager | 1 |
| Evaluations Volunteer - minimum 5 shifts | 1 |
| Equipment distribution or returns (goalie gear, first aid kits, puck bags) | 1 |
| Waterpark - Event / Staff Support | 1 |
| Other opportunities as they become available. | 1 |
**Note: Any position that provides remuneration will not count toward fulfilling volunteer requirements, as it is considered a paid position rather than a volunteer role**
Volunteer Opportunities – FAQ
How do I get notified of volunteer opportunities?
When you complete online player registration, you will be asked to indicate which volunteer roles you are interested in for the season. This information helps us coordinate opportunities as the season progresses. Please note that selecting a role does not guarantee placement you will still need to sign up when opportunities are available.
Team participation preferences will be shared at the team parent meeting. The team manager will provide this information to the Registrar (seeraadmin@shaw.ca) to ensure volunteer activity is accurately tracked. Millwoods Hockey event sign-up opportunities will be emailed with details on required positions and the sign-up process. There are a variety of tasks available, so every family can contribute in some way.
How are volunteer jobs tracked?
Volunteer positions are recorded by the Millwoods Hockey Registrar and Team Managers. Team Managers submit a list of completed team commitments to the Registrar on December 1 and March 15 each season.
If I complete all my volunteer commitments, when will I receive my cheque/deposit back?
Cheques are no longer returned or shredded. They remain on file for the duration of the player’s involvement with Millwoods Hockey.
What if I have more than one child in Millwoods Hockey?
If you have more than one player in Millwoods Hockey the deposit is one cheque per player. For U7-U11 - $400.00 per player.
Please contact the Registrar with any questions regarding the volunteer commitment.
Registrar: Kerri Bishop
Email: seeraadmin@shaw.ca
Phone: (780) 461-6673
