2024-2025 Millwoods Hockey Volunteer Deposit Program
 
Millwoods Hockey is a volunteer-based organization. Volunteers are the heart and soul of Millwoods Hockey. The organization and every individual team cannot run without the volunteer support of the parents and organization.
 
2024 - 2025 volunteer deposit program: mandatory requirement

• All families will be required to complete volunteer commitments for 2024-2025 unless they have chosen to pay the volunteer opt-out fee with their registration fees. The number of volunteer commitments required per family will depend on the number of players.
• U7-U13 player families are required to complete two (2) volunteer commitments per player. Each credit is worth 4  hours.
• We aim to collect all volunteer deposits at time of registration in-person. If doing online registration there will be a message and the end of payment on how and where to mail your volunteer cheque. 
• If registering online you will be given the option to opt out of volunteering and pay the required volunteer amount of $300 per player for U7 and $400.00 per player for U9-U11.
• You will receive email notifications to sign up for events and given two opportunities to sign up. If you decline both opportunities the  deposit cheque  will be cashed.
• All cheques will be shredded March 31, 2025 which is the end of hockey season.
• There will be no carry over credits to the next season.
• Please contact seeraadmin@shaw.ca for the mailing address if needed.
• Include player(s) first and last name on the memo of cheque
• If you would like to keep your deposit cheque on file for the duration that the player is with Millwoods Hockey - indicate this on the Online Registration - DO NOT DATE

 

---

VOLUNTEERS
 We ask that parents indicate how they can help support the organization and their child’s team for the upcoming year. Please note: to receive  1 FULL credit, a volunteer must work a minimum of four (4) hours in a shift.

Below is a sample of the ways you can volunteer in the coming season:

• Head coach – full season commitment to run a team, organize and manage practices and games. 
• Assistant coach - full season commitment to support the head coach.       
• Team manager - full season commitment to work with a coach and perform administrative task to support the team such as requesting permits, organizing social events. 
• Parent liaison- full season commitment to work with any team issues.     
• Team treasurer - full season commitment to manage the finances of the team and prepare monthly statements of the state of the finances. 
• Evaluators – August to October commitment to watch groups of skaters and evaluate their skills. You do not need to be a coach to volunteer. 
• Timbits Jamboree – December / March- more details to follow.
•  Minor Hockey Week – Checker, button seller, time/scorekeeper. ( not this is no longer a credit) 
• Millwoods Hockey Tournament – One-weekend in March – work in the box (time keep or score keep), sell raffle tickets, sell 50/50, help with set up/tear down, rink manager four hour shift. 
• Oil Kings - 50/50 – Chuck-a-puck event.

---

Once again, Millwoods Hockey has approved a mandatory volunteer deposit structure.

• $300.00 per player  for U7
• $400.00 per player  for U9-U13

 

---

Below is the volunteer commitments equivalency

4 Volunteer Commitments

• Executive board members

• Head coach (one per team, entire season)

 
3 Volunteer commitments (12 hours +)

• Assistant coach (must be present for 8 games  on ice for 8 practices)

• Team manager (if one manager on team, entire season)

• Evaluation volunteer – 6 hours

• Parent liaison (one per team, entire season)

 
2 Volunteer commitment (8 hours +)

• Year End Tournament Rink Manager 

• Team manager (if two managers on team, entire season)

• Jersey parent (home or away for the entire season, bring to games and launder)

• Time keeping or score keeping 

• In-person registration volunteer

• Evaluation Volunteer

  • Check-in table, timekeeper, bench help – all on a shift basis

• ​Oil Kings 50/50 and chuck-a-puck seller 

• Millwoods Year End Tournament volunteer

  • 50/50 seller 

  • Time/scorekeeper 

  • Office support- preparing swag boxes, game sheets, etc.

  • Raffle table 

• Equipment returns

  • Assist with team gear (jerseys/puck bag returns/tracking) returns

1 Volunteer Commitment ( 4 hours or less )

• Timbit Jamboree 
• Minor Hockey Week - ( Checker, Button Seller, Time/Scorekeeper- Note this will no longer be a credit for the 2024-25 season - this is a Mandatory team event.

​​​​

---

Volunteer Deposit FAQs

How do I get notified of volunteer opportunities?
Upon completing the player registration online -  it will ask you to check jobs you would be interested in for the year. Please note this is not a guarantee that you will get the position you have selected and you will still be required to sign up when opportunities are presented.
Any indication of team participation will be noted at the team parent meeting at which time the team manager will be asked to provide the information to Kerri Bishop at seeraadmin@shaw.ca. Millwoods Hockey event sign up opportunities will be emailed out and detail the position and sign up process. There are more than enough volunteer tasks for all families to participate.


If I complete all my volunteer commitments, when will I receive my cheque/deposit back?
Cheques will no longer be returned or shredded. They will remain on the players file for the duration the player is with Millwoods Hockey. 

How are these volunteer jobs tracked?
Volunteer positions will be recorded by the Millwoods Hockey administrator. The team manager will track and then submit on Dec. 1 and March 15 a list of team commitments completed to the administrator.

What if I have more than one child in Millwoods Hockey?
If you have more than one player in Millwoods Hockey  the deposit cheque is one cheque per player – U7 - $300.00 per player and U9-U11 - $400.00 per player 

 
 

Any questions regarding the volunteer commitment please contact the Administrator Kerri Bishop by email seeraadmin@shaw.ca or Phone: (780) 461-6673